Welcome to pmtech digital

Best Alternatives of Microsoft Project: for Streamlined Project Management in 2024

Best Alternatives of Microsoft Project

Table of Contents

When finding the best alternatives of Microsoft Project, it is a crucial discipline that impacts every industry, every business, and every project. But finding the right tools to streamline project management tasks can make a world of difference. Microsoft Project has been a go-to platform for many thanks to its robust features and capabilities. However, it’s not always the ideal choice for every team, every project, or every budget. In fact, there are many options for the best alternatives of Microsoft Project out there that could offer a better fit, depending on your specific needs and constraints.

Key Takeaways

  • This article provides a comprehensive analysis of best alternatives of Microsoft Project to help project managers choose the right platform for their needs.

  • 2023 has seen an emergence of multiple feature-rich, budget friendly and user experience champion tools for successful project management.

  • Tools such as GanttPRO, ClickUp, Jira and Monday offer features like task management excellence, collaboration powerhouses & resource management authorities to facilitate team collaboration & progress tracking.

Navigating the Best Alternatives of Microsoft Project

Various project management tools displayed on a desk

Project managers have been utilizing Microsoft Project, commonly referred to as MS Project, for years because of its extensive project management features. Despite this tool’s popularity among those managing complex projects and organizations with multiple tasks requiring tracking simultaneously. There are drawbacks such as the user interface being challenging for beginners, which creates a steep learning curve and lack of capabilities in terms of team collaboration or handling more intricate setups.

No free plan is available through it either. Although these cons exist in using Microsoft Project, an analysis was conducted on almost two dozen popular platforms across 30-plus subfactors that took into account budgeting, experience level plus core elements like advanced features amongst others to compare between them all rating each one according to five stars allowing individuals or large businesses alike find just the right alternative suitable for their needs whilst offering alternatives not found within Mircosoft project itself.

Amongst top contenders are options possessing unique strengths than simply shadowing what Microsoft Offers giving users great choices when settling upon a reliable best alternatives of Microsoft Project most effective at achieving success towards completion goals set out by modern day times expectations for many sectors currently engaged requiring upkeeping one’s operations!

Related: Project Management: Unlocking Organizational Performance & Efficiency

Unveiling Top Project Management Tools of 2023

Illustration of a compass guiding towards top project management tools

In 2023, project management tools have come to the forefront with numerous innovative features. From feature-rich contenders, budget friendly solutions and user experience champions – each tailored for particular project managements needs – there is something suitable available no matter what your individual requirements may be.

Key Features to Consider in Project Management Software

When choosing project management software, it’s important to consider the key features that will meet your specific business requirements. While different businesses have different needs, there are some essential features that you should look for in project management software.

Task management

A good project management software should have robust task management capabilities. It should allow you to create and assign tasks, set deadlines, track progress, and prioritize tasks.

Collaboration tools

Effective collaboration is essential for successful project management. Look for software that offers features like file sharing, team messaging, and commenting on tasks. It should also allow team members to collaborate in real-time.

Time tracking

Time tracking is crucial for tracking project progress, monitoring resource allocation, and ensuring accurate billing. Choose software that allows you to track time spent on tasks and generate reports.

Reporting and analytics

Project management software should provide comprehensive reporting and analytics capabilities. It should allow you to generate custom reports, track project metrics, and gain insights into project performance. 5. Integration options: Consider software that integrates with other tools and software you use in your business. Integration with tools like CRM, accounting software, and communication platforms can streamline workflows and improve efficiency.

Feature-Rich Contenders

For a project management tool packed with features, you may want to consider GanttPRO, RationalPlan or ClickUp. These platforms offer powerful capabilities not usually available through Microsoft Project. OpenProject is configured for Agile workflows and provides useful tools such as bug tracking thanks to its graph chart of work packages, perfect when managing software development projects. If there are hundreds or thousands of tasks in the pipeline, then Zoho Projects might be beneficial despite it having less advanced resource management and reporting features than other programs. Unfortunately, this one cannot manage multiple projects simultaneously either.

Budget-Friendly Solutions

Finding an affordable yet feature-rich tool can be a challenge. Fortunately, there are many best alternatives of Microsoft Project that offer great value at budget-friendly prices like GanttPRO and RationalPlan, which start from $4 per user/month. Another cost-efficient option is ProofHub with their comprehensive suite of features available for only $89 per month billed annually regardless of the size of your business – perfect whether you’re part of a big or small organization!

User Experience Champions

Project management tools are not created equal when it comes to the user experience they provide. Many prioritize convenience and simple layouts, ensuring a smoother journey for users. GanttPRO, ClickUp, RationalPlan, Jira, Trello, Asana, and Monday.com can be counted among these platforms – providing cost-effective services along with quality features.

GanttPRO excels in task control as well as keeping an eye on progress, planning resources & time devoted as well as team effort coordinated efficiently. Plus portfolio governance being available too. On top of that is ClickUp’s free plan encompassing most requirements from successful project administration and their friendly interface encourages more use of this system instead of others who may offer fewer innovative options like RationalPlan does even though it is great at collaborating tasks among teams.

Related: Mastering Agile Methodologies: Ultimate Guide to Transformative Project Management

Task Management Excellence

Task management is an essential element of project organization. All projects require the completion and tracking of individual tasks, which can be best achieved through task-management tools such as Microsoft Project alternatives. Such platforms provide customizable statuses, multiple assignees per task, priorities settings, plus a range of views like list view to graph chart for easier navigation – all within one system with meta-ban viewing capabilities that give teams access to full progress reports in real time.

Security concerns are also addressed when it comes to using these kinds of solutions since data breaches are increasingly common nowadays. Features like team collaboration functions alongside work and time management together with invoicing ensure safety measures so external users do not gain unauthorized access to any files or documents related to the project’s progress through specific popular choices such as ProjectManager.com while still having user friendly functionalities at their disposal.

Agile Project Management Pioneers

Comparison chart of Agile project management tools

Project management is becoming increasingly reliant on Agile for its versatility and ability to rapidly respond to change. This method of breaking down larger projects into smaller tasks makes it easier for teams to keep up with their workloads, which is why tools that support agile project management are highly sought-after. Popular options include Jira, Trello, Asana, Monday.com and Microsoft Azure DevOps. All providing features such as task tracking functions along with collaboration capabilities so progress can be monitored effectively.

Jira stands out mostly because of its reliability in both the Scrum and Agile contexts, making it a no brainer choice amongst software development teams looking for efficient ways to manage their workflows. Software Technologies have risen above the competition demonstrating unique benefits when utilizing this approach to completing more productive work quickly.

Gantt Chart Wizards

Gantt chart visualization with project timelines

Gantt charts are an effective way of presenting project schedules. Many different project management tools make use of this type of visualization to help users keep track and plan their projects with ease, such as Trello, Asana, Monday.com and Microsoft Project among others.

These types of platforms provide powerful features suitable for Gantt chart based planning thereby making them prime candidates when seeking adequate means for handling your next big development venture!

Collaboration Powerhouses

Project management tools are essential for successful projects, and collaboration features come first when it comes to them. These helpful features make it possible for team members to effectively communicate ideas with one another as well as accomplish tasks in order to achieve set project goals. Monday.com present customers collaborative documents, forms, chat possibilities plus guest access while Asana offers commenting feature along with an in-app communication platform that also allows visitors if necessary, all of this aimed at making teamwork smoother and easier. Henceforth, if there’s a need for good project management enhanced by useful collaboration solutions then the mentioned platforms should be considered serious options without hesitation due to their functionalities geared towards such purpose!

Resource Management Authorities

Project management requires the effective administration of resources such as personnel, materials and budget in order to meet objectives. There are many tools that offer assistance with resource management, one being Forecast which helps forecast needs for resources and guarantee they will be available before a project gets underway. It also aids in creating precise staffing plans or identifying problems.

Progress Tracking Pros

Project management calls for effective progress tracking so project managers can identify obstacles, monitor task advancement and make informed decisions. The above mentioned tools provides real-time reporting tools which enable users to see customizable dashboards that give them current updates on the progression of projects as well as resource allocations, budgeting information and status reports too. Thanks to this tool, they’re able to track their progress accordingly. Thus aiding in making educated choices based on up-to-date data about the venture’s standing and evolution.

Portfolio Management Innovators

Managing several projects at once can be a difficult task, but the appropriate tool will make it more doable. Various portfolio management programs excel in this area and provide advanced resources to manage complex project portfolios such as: Monday.com, Asana, Trello, Jira. These platforms help keep organized by keeping track of progress while allowing collaboration on multiple projects effectively.

As we move closer to 2023, there are still reliable solutions available for managing multiple tasks including. Asana, Monday. com, and Trello that offer useful features like scenario planning providing overviews of your entire portfolio along with resource monitoring & adaptive planning choices plus applications focused around tracking performance metrics across all ongoing initiatives. The key advantages here are you have control over centralized systems which monitor any advancement made throughout each venture ensuring everything remains up-to-date!

Risk Management Strategists

Project management requires effective risk management in order to achieve success. To help project managers identify, evaluate and manage risks effectively, there are a range of software solutions available such as ClickUp. These tools provide various methods such as brainstorming sessions or SWOT analysis along with templates for assessing the severity level of potential issues which can be mitigated through strategies like avoidance, reduction or transference. In essence, these programs give vital techniques to those in charge so they can confidently minimize any obstacles posed by future events during their projects’ progressions.

Related: Risk Management: Ultimate Guide to Navigating Uncertainties

The Art of Managing Multiple Projects

Managing numerous projects at once is an art form. It takes precise preparation, efficient communication and strategic use of resources to succeed in this undertaking. The technique for taking on multiple tasks requires utilizing tools and approaches that enable the effective planning, execution, and controlling of various simultaneous activities.

The benefits of cloud-based Project Management software

Cloud-based project management software has gained popularity in recent years due to its numerous benefits. Here are some advantages of using cloud-based project management software as best alternatives of Microsoft Project:


Cloud-based software can be accessed from anywhere with an internet connection. This allows team members to collaborate and access project information even when they are not in the office.


Cloud-based software can easily scale as your business grows. You can add or remove users, increase storage capacity, and upgrade features as needed.

Automatic updates

Cloud-based software vendors regularly release updates and new features. With cloud-based software, you don’t have to worry about manually installing updates or missing out on new functionalities.

Data backup and security

Cloud-based software typically have robust data backup and security measures in place. This ensures that your data is protected and can be restored in case of a disaster.

Finding the Right Fit: Tailoring Your Project Management Choice

Choosing a project management tool that suits your team’s needs isn’t easy. Different teams have different budget levels, preferences and requirements, so it’s important to take all of this into account when making the selection. Essential elements like task management, resource allocation or security need consideration as well as scalability, usability and integration with other tools too. There is also the cost factor which affects how much resources can be allocated for implementation purposes plus factors such as level of customization are determined by individual user preferences in terms of features & functionality needed/available in any given software chosen. Given the above information, below are the best alternatives of Microsoft Project software.

Factors to consider when choosing project management software

While the features and pricing of project management software are important, there are other factors you should consider before making a decision:


Consider whether the software can scale with your business as it grows. Ensure that it can accommodate the number of projects and team members you anticipate in the future.


Look for software that is intuitive and easy to use. Consider the learning curve for your team members and how quickly they can adapt to the software.

Customer support

Check the level of customer support provided by the software vendor. Look for options like live chat, email support, and phone support. A responsive support team can save you time and frustration when you encounter issues.


Ensure that the software offers robust security measures to protect your data. Look for features like data encryption, user access controls, and regular data backups. 5. Mobile accessibility: Consider whether the software has a mobile app or a mobile-friendly interface. This is particularly important if you have team members who work remotely or need to access the software on the go.

5 Best Alternatives of Microsoft Project Management Software

With the increasing demand for project management software, the market is flooded with options. Remember to consider scalability, user-friendliness, customer support, security, and mobile accessibility when making your decision. Take advantage of free trials, demo sessions, and user reviews to evaluate software options before making a final choice. Based upon the discussion above, here are some of the top alternatives of project management software options:


Trello is a popular project management tool known for its simplicity and visual appeal. It uses boards, lists, and cards to help you organize and prioritize tasks. Trello is suitable for small to medium-sized teams and is particularly popular among creative professionals.


Asana is a powerful project management software that offers a wide range of features. It allows you to create tasks, assign them to team members, set due dates, and track progress. Asana is suitable for teams of all sizes and is known for its flexibility and ease of use.


Jira is a robust project management software designed for software development teams. It offers features like issue tracking, agile boards, and release planning. Jira is highly customizable and can be tailored to suit the specific needs of development teams.


Monday.com is a versatile project management software that offers a visually appealing interface and a wide range of features. It allows you to create custom workflows, track progress, and collaborate with team members. Monday.com is suitable for teams of all sizes and industries.


Basecamp is a popular project management software known for its simplicity and ease of use. It offers features like task management, file sharing, and messaging. Basecamp is suitable for small to medium-sized teams and is particularly popular among remote teams.

When selecting project management software, it’s crucial to consider the pricing plans. Asana, Trello, Monday.com, and Jira offer different pricing models and features, making it easier for businesses of all sizes to find a plan that suits their needs. Consider evaluating the pricing models for each software option along with their features and benefits to find the best value for your budget.


Choosing the best alternatives of Microsoft Project management software is crucial for ensuring your team’s productivity and project success. By understanding the key features, assessing software options for small businesses and large organizations, evaluating deployment methods, and comparing pricing plans, you can make an informed decision that aligns with your business needs.

Remember to prioritize your specific requirements and consider scalability as your business grows. Whether you opt for cloud-based or on-premises deployment, select software that enhances collaboration, streamlines workflows, and provides real-time project insights.

After careful consideration, the best project management software for your organization will depend on your unique circumstances. Embrace the power of project management software to unlock your team’s full potential and achieve your project goals seamlessly.

Frequently Asked Questions

What is the replacement for MS Project?

GanttPRO is the ideal alternative to MS Project, offering identical features and capabilities. It’s a perfect choice for those looking for a comparable solution in terms of functions and performance.

Is Microsoft Project being phased out?

Microsoft is still investing in their two on-premises versions of Project, such as Professional and Standard. They have also provided users with the option to access either Microsoft’s cloud based software – Project for the web or its desktop version called Project Online. Consequently, there are currently no plans from Microsoft for ending support towards the project application. Instead encouraging people who use it to prepare transition strategies beforehand.

Can we use MS Project online for free?

MS Project Online is not provided free of cost and requires a yearly commitment, equating to $55 per user each month. This subscription must be supplemented with various other subscriptions in order for it to work fully.

Is MS Project outdated?

Despite having a server option, MS Project has been largely unchanged since its initial release in 1984. As such, it often appears outdated compared to more modern project management tools and software. This lack of updates means that there are far fewer notification options than one might find when utilizing other forms of project management solutions available today. Using MS Project can seem antiquated due to the lack of recent features relative to newer programs.

What are some of the limitations of Microsoft Project?

Microsoft Project presents a high barrier to entry due to its difficult learning curve, and does not allow for the coordination of multiple or intricate projects that necessitate cross-team collaboration. There is no option available free of charge.

Share this post
the author
Mr. Saqib Rehan is seasoned Project, Program & Portfolio Management Consultant with over 20+ years diversified experience, delivering multi-million dollar greenfield & brownfield infrastructure Programs and Projects for high-profile clients in Oil & Gas Industry. Saqib is certified Project & Program Manager (PMP & PgMP), Agile Certified Practitioner (PMI-ACP), Certified Risk Management Professional (PMI-RMP) from Project Management Institute (PMI), USA. Moreover, he is also a Certified Automation & Control Professional (CAP) from International Society of Automation (ISA), USA.